Privacy policy

Effective Date: March 21st, 2025
Last updated: March 20th, 2025

This Privacy Policy describes how HuntClubUSA, LLC (“we,” “us,” or “our”) collects, uses, discloses, and otherwise processes your personal information in connection with your access to and use of our website located at https://www.huntclubusa.com (the “Site”), our services, including those provided through our Shopify-powered storefront, and in the context of sweepstakes, promotions, and customer communications (collectively, the “Services”).

By accessing or using the Services, you agree to the terms of this Privacy Policy. If you do not agree to the terms of this Privacy Policy, please do not use the Services.

1. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our practices, operational requirements, legal obligations, or otherwise. Any updates will be posted on this page with an updated “Effective Date.” We encourage you to review this Privacy Policy regularly. Your continued use of the Services after any such update constitutes your acceptance of the revised Privacy Policy.

2. Information We Collect

We may collect the following categories of personal information, including over the past 12 months:

a. Information You Provide to Us Directly:

  • Name, mailing address, email address, and phone number
  • Order information, including products purchased, billing and shipping details
  • Payment confirmation or partial payment identifiers (note: we do not store full payment card data)
  • Account credentials (if you create an account)
  • Communications submitted via contact forms, email, support tickets, or direct messages
  • Sweepstakes or giveaway entry information (e.g., mailing address, eligibility confirmations, affidavit/release forms)

b. Information We Collect Automatically:

  • IP address, browser type, device information
  • Usage data, including Site navigation behavior, timestamps, referral URLs
  • Geolocation data inferred from your IP address
  • Cookies, pixels, and other tracking technologies (see Section 7)

c. Information Received from Third Parties:

  • Shopify, for platform infrastructure and store operations
  • Payment processors, for transaction and payment authorization
  • Advertising and social media platforms, for retargeting and campaign analytics
  • Sweepstakes co-sponsors, fulfillment providers, or affiliate marketing platforms
  • Fraud detection or risk monitoring services

3. How We Use Personal Information

We may use your personal information for the following business and commercial purposes:

  • To fulfill orders, process payments, and provide the Services
  • To create and manage customer accounts and preferences
  • To send transactional communications and confirmations
  • To respond to customer service inquiries and support requests
  • To verify identity or eligibility in connection with sweepstakes, promotions, or giveaways
  • To comply with legal, tax, or regulatory obligations
  • To prevent fraud or unauthorized activity
  • To send promotional emails and offers, subject to your marketing preferences
  • To personalize user experience and improve Site functionality
  • To administer and enforce our Terms of Service, sweepstakes rules, and other applicable policies

Sweepstakes and Promotional Use:

When you enter a sweepstakes or giveaway hosted or promoted by HUNTCLUBUSA, we may use your personal information to:

  • Confirm entry eligibility and validate identity
  • Administer the promotion, including drawing winners and delivering prizes
  • Contact you via phone, email, or physical address for winner notification and prize claiming
  • Share limited winner information (e.g., first name, state) publicly as required by law
  • Process any necessary tax documentation (e.g., IRS Form W-9)
  • Prevent fraud or multiple entries in violation of rules
  • Comply with state or federal regulations regarding prize awards

By entering any such promotion, you consent to our use of your information for these purposes, and as further described in the applicable Official Rules.

4. How We Share Personal Information

We may disclose personal information as follows:

  • Service Providers and Vendors: With third-party providers who perform functions on our behalf, such as order fulfillment, payment processing, website hosting, analytics, customer support, sweepstakes administration, or email delivery.
  • Business and Marketing Partners: With advertising platforms, marketing firms, or affiliate networks for campaign optimization and audience targeting, where permitted by law and with your consent where required.
  • Legal Compliance and Protection: Where we believe disclosure is required to comply with applicable law or legal process, or to protect our rights, customers, or the public.
  • Corporate Transactions: In the context of a merger, acquisition, bankruptcy, or other corporate event, your information may be transferred as a business asset.
  • Affiliates: Within our corporate group for internal business purposes.
  • Sweepstakes Disclosures: To regulatory agencies or third parties as required by sweepstakes laws (e.g., winner list requests or affidavit verification).

5. Data Retention

We retain personal information for as long as necessary to fulfill the purposes described in this Privacy Policy, including for legal, accounting, or reporting obligations. The length of time we retain information depends on the type of information, the purpose of collection, and applicable legal requirements.

6. Children’s Data

The Services are not directed to or intended for use by individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have inadvertently collected information from a child under 18, we will take steps to delete such information. If you are a parent or guardian and believe your child has provided us with personal information, please contact us.

7. Cookies and Tracking Technologies

We use cookies, web beacons, and similar tracking technologies to enable certain Site features, analyze Site traffic, personalize content, and deliver targeted ads. Cookies may also be set by Shopify or our third-party partners.

For more information on Shopify cookies and cookie settings, visit:
https://www.shopify.com/legal/cookies

You may disable cookies through your browser settings. However, doing so may impact the functionality of our Site.

Global Privacy Control (GPC):

We recognize and honor the Global Privacy Control (GPC) browser signal as a valid opt-out request under applicable state laws. When we detect such a signal, we will treat it as a request to opt out of the sale or sharing of your personal data for advertising purposes.

8. Your Privacy Rights

Depending on your state or country of residence, you may have the following rights:

  • Right to Access – You may request a copy of the personal information we have collected about you.
  • Right to Delete – You may request that we delete your personal information, subject to legal exceptions.
  • Right to Correct – You may request correction of inaccurate personal data.
  • Right to Portability – You may request your data in a portable format.
  • Right to Opt Out of “Sale” or “Sharing” – You may opt out of certain types of third-party data disclosures.
  • Right to Restrict Processing – You may limit how we use your data in certain contexts.
  • Right to Withdraw Consent – Where we rely on consent, you may withdraw it at any time.
  • Right to Appeal – If we deny your request, you may appeal the decision.

To exercise your rights, contact us at: support@huntclubusa.com. We may request identity verification before processing your request.

9. Non-Discrimination

We will not deny you goods or services, charge different prices, or provide a different level of quality due to your exercise of privacy rights under applicable law.

10. Data Transfers

If you access the Services from outside the United States, your information may be transferred to and processed in the U.S. By using our Services, you consent to this transfer. Where required, we rely on Standard Contractual Clauses or other lawful transfer mechanisms.

11. “Sale” and “Sharing” of Personal Information

We do not sell personal information for monetary consideration. However, we may share your data with third-party advertising partners for marketing or cross-context behavioral advertising, which may be considered a "sale" or "share" under some state privacy laws.

Categories of information shared for these purposes include:

  • Identifiers (name, email)
  • Internet activity (browsing behavior, device data)
  • Purchase history or product interests

To opt out of this sharing, use your browser’s Global Privacy Control signal or contact us.

12. Third-Party Sites and Integrations

Our Site may link to or include features from third-party platforms (e.g., Instagram, YouTube, or payment processors). These third parties operate under their own privacy policies. We are not responsible for their content, terms, or practices.

13. Contact Us

If you have any questions about this Privacy Policy or wish to exercise your rights, please contact us:

📧 Email: support@huntclubusa.com
📨 Or use the contact submission form available under our Contact tab.
- HUNTCLUBUSA, LLC

14. Supplemental Disclosures (for California, Colorado, Virginia, etc.)

For state-specific disclosures and definitions (e.g., "share," "sell," "sensitive personal information"), please refer to our supplemental privacy notice if applicable.